| |
|
|
Terms and conditions of room hire
Bookings and payments
1. Rooms and Facilities for Hire: Details of our rooms, facilities
and the relevant rates are set out on the Church’s website
(www.bloomsbury.org.uk) and in our leaflet Halls and Meeting
Rooms to Hire.
Discounts are available to non-profit organisations and registered
charities- further details available from the Church Office.
2. Provisional Bookings: These may be made
by telephone or email (church@bloomsbury.org.uk) and held
for a limited period but priority is always given to those
who secure their booking with a non- refundable deposit (£20
per day).
3. Confirmed Bookings: The return of a completed
Booking Form with either a non-refundable deposit (£20
per day), full payment or a Company Purchase Order confirms
a booking (In the event of your cancelling your booking you
forfeit your deposit or are liable to pay a £20 cancellation
fee).
4. Payment: We prefer full payment when booking
but if this is not possible a deposit of £20 per day
is required when booking, the balance to be paid no later
than the day of the relevant booking. If you require other
terms (i.e. you operate a Purchase Order Payment System) please
contact the Church Office to agree your payment arrangements.
5. Termination of booking: The Church reserves
the right to terminate any bookings by a group or individual,
which fails to comply with the above conditions.
6. Long-term bookings: In the case of bookings
extending over a considerable period, the Church reserves
the right to move a booking to a different location or, in
extremis, cancel it on a particular date if an urgent and
unexpected church need arises. Such re-locations or cancellations
will be kept to an absolute minimum and adequate notice will
be given.
Building use restrictions
1. Access to Premises: Please note the building opens at 9am and closes by 10pm. Access
to the building will be available from the start time on your
Booking Form. Because of other bookings you will be expected
to vacate the building at the time agreed on your Booking
Form. There will be an additional charge of £20* for
each 15 minutes by which you over-run.
2. Sign-in / Sign-out: Depending on the nature of the booking
we require either:
a) all attendees to sign in/out or
b) a person on site to be responsible for their group/booking
and they should sign-in on arrival and sign-out when leaving.
(In the event they are NOT last to leave another person should
assume responsibility for the group and must sign-in at reception.)
3. Smoking is NOT permitted on church premises
and this includes the front steps and ramp.
4. The church has a NO ALCOHOL policy but
is prepared to waive this in very exceptional circumstances;
written permission from the Church Officers must be sought
two months prior to an event.
5. Child Protection: If any children or vulnerable
young people are present for a booking, the hirer will be
required to have a child protection policy, based on government
guidelines. This child protection policy will be checked against
the church's own policy by the person responsible for lettings
and if necessary in consultation with the 'Safe from Harm'
co-ordinator.
6. The use of tape or ‘Blutack’
etc. is NOT permitted either on walls or the floor. Please
ask at the Receptionist if you require temporary signage to
direct users about the building.
7. Bicycles: Bicycles may not be brought
into the building nor may they be secured to the handrails
outside. Cycle parking facilities are provided on the pavement
outside the church or on ‘the triangle’ opposite.
8. Catering: Groups may arrange for their
own catering and should discuss their needs prior to booking.
Use of the kitchen can be negotiated but food hygiene guidelines
must be followed which may require that a suitable qualified
person is in attendance. Coffee/tea/bottled water is available
at a modest cost, which depends on the level of service required.
Groups requiring more extensive catering should contact the
church office.
Health and safety
1. Risk Assessment: Hirers are required to undertake their
own risk assessments and may be asked to supply details to
the Church.
2. Means of Escape: Corridors and emergency
exits are NOT to be obstructed at any time. Furniture or equipment
must be stored within the room hired. Please ensure you have
made adequate provision for your needs. A waiting area is
provided in the Foyer for groups who need this facility or
a separate room may be booked. Hirers are expected not to
compromise their own safety or that of other users of the
building.
3. Evacuating the Building: We require a
person on site to be responsible for their group/booking and
they should sign-in on arrival and sign-out when leaving.
(In the event they are NOT last to leave another person should
assume responsibility for the group.) They should familiarise
themselves with the fire notices and escape routes in the
building so as to be clear what action is to take if an evacuation
is necessary. Note, in particular, that if the alarm sounds,
the person responsible for the group must ensure that everybody
attending their event leaves the building as quickly as possible
without using the lift and assembles on the island opposite
the Shaftesbury Theatre and they should report to the Receptionist/Fire
Marshall whether all members of their group are accounted
for or not.
Any person who cannot manage the stairs should
be conducted to a landing/lobby adjacent to the lift - these
are designated fire lobbies and afford protection until evacuation
is possible. It is the responsibility of the hirer to ensure
that those in their care can be evacuated from the building
and may need to ensure equipment and trained personnel are
available.
4. First Aid: Supplies are available in the
kitchen/kitchenettes on principal floors and from the Church
Office. An ‘Appointed Person’ is usually present
but hirers may need to consider appropriate first aid provision
for their booking.
5. Damage: The hirer is responsible for the
cost of repair to any Church equipment and/or property damaged
by any member of their group.
6. Liability: The Church is unable
to accept liability for damage to, or loss of, personal property
of hirers.
7. CCTV: For the safety and security
of all users and for crime prevention the building has CCTV
protection. Images are recorded.
If you would like to make a booking, please click
here. Also see our room
hire rates.
|
|
|
